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Description

Proposed actions

Success measures

Timescales

Comments

Progress update

Review divisional forms and communications to ensure inclusive language 

(Short Term) 

Develop feasible plan to review divisional/departmental communications and key documents to improve language to be more inclusive (e.g. remove requests for titles where unnecessary or provide gender-neutral option). Include this on the knowledge hub. 

All webpages, forms, documents, literature etc. owned by the Division uses inclusive language.  

Under implementation. 

Working group members to prepare a practical plan to action this. For example, this could include an ED&I session for comms officers; comprehensive review of all departmental webpages (and comparing their ED&I sections); it could involve identifying which documents/guidance should be prioritised, etc.  

[Updated Jan 22] All webpages hosted by MPLS Divisional Office have been reviewed and updated. 3 MPLS departments are piloting inclusive language recommendations developed by the Working Group. MPLS ED&I team will ask to attend a Divisional comms meeting to progress inclusive language in departments.   

Gender Neutral Toilets 

(Short term) 

Toilet facilities (specifying disabled and gender-inclusive) are listed in the Access Guide for most buildings. 

Publicly publish an audit of locations of gender neutral toilets in divisional buildings.

Confidence from trans staff and students about buildings they can access facilities safely 

Information gathering to be completed by TT22. 

Gender neutral facilities across departments underway by MT22. 

We know that some departments already have gender neutral facilities but would like to expand this consistently across the Division.  

[Updated Jan 22] MPLS ED&I team to approach MPLS departments to understand current provision, and where we can improve.  

Fieldwork Risk Assessments 

(Medium term) 

[This is now being progressed by Biology and other departments. It will remain on this action plan until that work is complete.] 

Add a checkbox to travel risk assessments: ‘what are the risks to LGBTQIA+ participants due to local laws/attitudes?’ Provide guidance to departmental safety officers on where to look up this information, e.g. ILGA data and world map and the Pride Field Network. 

Ensure travel risks for LGBTQIA people (including conferences) are a topic in MPLS PI trainings, e.g. ‘so you want to be a PI’ and ‘leading a productive research group.’ 

Less experiences of harassment in the field, more diverse groups attending fieldwork. Accountability for project leaders for managing risks relating to the safety of LGBTQIA+ students and staff during fieldwork. 

Initial review by MPLS ED&I Working Group to be completed by MT21 (actioned). 

Wider review and actions to be agreed and implemented by Biology and co.  

This has now been picked up by Biology and other departments to progress. 

[Updated Jan 22] Initial review of fieldwork risk assessments undertaken by ED&I working group during 20/21 year. This has now been picked up by Biology and other departments.  

Supporting future Trans Reports 

(Medium term) 

The Oxford SU LGBTQ+ Campaign published a Report on Transgender Experience and Transphobia in 2018. MPLS was strongly under-represented in participation. 

Advertise surveys and focus groups for the 2021 Trans Report when they begin. 

Having more MPLS specific data to refine actions in the coming years. 

Establish when the next Trans Report is being released and agree next steps with Steering Group and Fellows.  

Financial contribution to trans report if applicable.

[Updated Jan 22] Establish when the next Trans Report is being released and agree next steps with Steering Group and Fellows. 

Feature to report breaches of data security after name changes 

(Medium term) 

Create a document held on MPLS website explaining who to contact in for privacy breaches where a deadname is revealed. Link a new section to the EDU name-change advice page to allow people to report breaches.  

Inform departments on the importance and expected timeline to implement a change in all systems. 

Initial use of the reporting tool, and eventual declines in number of reported privacy breaches 

TBU

The EDU hosts a page of advice on changes to name and gender records 

TBU in HT22.

 

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