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This page contains guidelines and forms for use by Heads of Department and academic staff. If you have any queries please contact the Academic Appointments Officer.

Review and Reappointment

Associate Professors are normally appointed for five years in the first instance. Reviews are held at the mid-period (end of the second year) and in the fifth year of appointment. Should these be satisfactory, the Associate Professor is then reappointed to the retiring age (see below). Evidence of substantial progress in research and of lecturing competence is required at each stage; the review process is therefore largely the same at each stage and differs only in the level of attainment expected.

Review and Reappointment Procedures

APPRAISAL

Academic staff have an appraisal scheme. The scheme is run by divisions according to guidelines which are approved by the University.

Sabbatical Leave

Members of academic staff (joint appointment postholders) are entitled to apply for sabbatical leave under the terms set out in Council Regulations 4 of 2004. Applications should be made through the Head of Department and submitted via the academic appointments officer for divisional approval using the form below.

Sabbatical Leave Guidelines and Sabbatical Leave Form

Family Leave

Applications should be made through the department and will be recorded formally by the academic appointments team. Central University publishes details of provisions.

FELLOWSHIPS

Information about fellowships and other support from research councils, foundations, and other sources is available here

variation of duties

The Variation of Duties framework is designed for academic staff holding Associate Professorships jointly with college Tutorial Fellowships.  It provides for periods with variation in the balance of duties between the college and university parts of joint appointments, enabling academics to focus on different aspects of their work at different stages in their careers. 

CONSULTANCY with industry

Oxford has unique breadth and depth in its research capabilities and it is keen for its academic staff to work collaboratively with businesses and other organisations to deploy this to the benefit of all involved and to wider society. More information about consultancy and other types of arrangement are available here. Note that these arrangements may constitute an 'outside appointment', and so please also consult the information below on the holding of appointments in addition to a University post.

HOLDING OF OUTSIDE APPOINTMENTS

The holding of appointments in addition to a University post is governed by University regulation. Central University publishes details and associated forms here.

Retention matters

In cases where there is an urgent and demonstrable need, the division may make a case to the University’s Senior Appointments Panel  requesting exceptional measures to recruit or retain a member of staff. Guidance is available from the academic HR officer.

Resignation and Retirements

Notifications should be sent to the department (HR manager and/or Departmental Administrator) and will be recorded formally by the divisional academic appointments team. Please contact the academic appointments officer for further information.

Extension of employment beyond the retiring age

The University operates an employer justified retirement age for all academic and academic-related posts (any grade above grade 5), for which the retirement date is the 30 September immediately preceding the 68th birthday. For existing employees any employment beyond the retirement age is subject to approval through the central university's procedures.

FURTHER INFORMATION

This page contains information on the processes for academic staff in post. Information about processes for appointing academic staff and appointing heads of department can be found here and about award of titles can be found here. If you have a query about academic staffing that is not answered by the documents on these pages, please contact the Academic Appointments Team.