Recruitment and appointment
This page contains information on the processes for appointing academic staff and about appointing heads of department.
Responsibility for recruitment of academic staff is shared between the division and departments. Certain categories of post are deemed to be divisional posts, most usually those which have a college association. These are known as joint appointments or entitled posts and are generally statutory professorships and associate professorships (with and without tutorial fellowships).
The MPLS Associate Heads of Division meeting, on behalf of Divisional Board, is responsible for giving approval to establish such posts or to release vacant posts for refilling. The central university also has a role to play in approving the establishment of new statutory professorships.
Once approved for filling/refilling, departments are responsible for liaising with the college to devise the job description and person specification and for constituting the selection committee. These must then be approved by the division before the post may be advertised. In the case of statutory professorships the University’s Senior Appointments Office also reviews recruitment material and there are additional stages of approval.
More information on each stage of the academic recruitment and appointment processes is below.
The issues and processes to be followed from approval through recruitment and appointment are laid out in the Divisional Guidelines on the approval procedures for Associate Professorships. Central University publishes the Guidance on Recruitment of Associate Professors.
Where a new associate professor post is envisaged, departments should consider whether an associate professorship with tutorial or non-tutorial fellowship may best fill the need. The Tutorial Fellowship document explains the various types of AP-TF post and differences in duties.
approval to create oR release the post
A number of distinct approval processes are currently operating in MPLS. MPLS recruitment protocol approval and approval from the divisional board are required to recruit to an academic post.
The Recruitment Request Form and Guidance set out the information needed for approval to recruit to an academic post, which will include an academic case and a completed business case template, along with the completed request form. This information is needed both for new posts and for release of existing posts for refilling.
Existing posts will normally retain their college association, though departments should double-check with the college before requesting release of the post for refilling.
New posts must be circulated for bids for college association, following the Procedure for Determining College Associations. The academic HR officer will liaise with the department to gather information needed for a call for bids.
The university's procedures for considering college bids now require some specific points to be addressed. Bidding colleges may find it helpful to include contextual information information for the teaching need as follows:
- academic strategy in areas relevant to the field of the post;
- current strengths in the field of the post and associated fields;
- facilities relevant to the field;
- what the teaching need is at the college and how the proposed association will satisfy it.
College association must be confirmed before proceeding any further towards recruitment.
preparing to recruit to an associate professorship
Once the college association is confirmed, the department should compile a draft JD and discuss it, and the selection panel composition, with the college.
MPLS-specific job description templates are here: Associate Professorship with Tutorial Fellowship and Associate Professorship with Non-Tutorial Fellowship. Please begin with this template when drafting the job description. (Central University publishes generic templates for the Job Description and Selection Criteria document.)
These should be submitted to the Academic HR Officer together with the proposed membership of the selection committee for approval. Guidance on panel composition is set out in the Divisional Guidelines for AP recruitment.
Once the draft JD and panel have been approved by the division, the protocol approval number will be released, allowing advertisements to be placed on the university jobs site.
PREPARING TO RECRUIT TO A statutory PROFESSORSHIP
When a statutory professorship is released for (re)filling, the Divisional Office will liaise with heads of department and with the Senior Appointments team centrally. Guidance for Departments on the processes for appointment to professorships are available from the Academic HR Officer. Details of the proposed composition of the electoral board must be provided to the academic appointments team as well as the Job Description and Advertisement. Please contact the Academic HR Officer for templates and further guidance on the drafting of adverts and Job Descriptions for Professorships.
The University’s Senior Appointments Office also reviews recruitment material. There are additional stages of approval before recruitment can begin, and recruitment is carried out centrally via the Senior Appointments team.
There is a Code of Conduct for Members of Electoral Boards.
RECRUITment TO AN ASSOCIATE PROFESSORSHIP
In addition to the joint appointment procedure Divisional Guidelines, further information is available in the Central University Guide to the Appointment of Academic Staff and general guidance on the recruitment process. Committee members may also wish to note the Code of Conduct for Electors which applies for recruitment to Statutory Chairs.
appointment TO AN ASSOCIATE PROFESSORSHIP
After the interviews have been held, the selection committee’s recommendation is subject to ratification by the Divisional Board, often delegated to the Chair of the Board for timely action. The following two items should be submitted to the academic appointments team together with the preferred candidate’s application materials including references:
The division will issue the contract once the appointment has been ratified.
Relocation scheme: Central University publishes details of the Relocation Scheme.
Certificates of Sponsorship and Work Visas: departments are responsible for any necessary CoS applications. Central University publishes details of the Policy and Procedures.
Head of department or sub-department
Heads of Department in MPLS are appointed from amongst senior research and academic staff in the department, and serve for a fixed term, which may be renewed.
This page contains information on the processes for appointing academic staff and appointing heads of department. Information about processes for academic staff in post can be found here and about award of titles and merit pay can be found here. If you have a query about academic staffing that is not answered by the documents on these pages, please contact the Academic Appointments Team.