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All academics, researchers and PGR students with current or recent funding from RCUK and PIs with CRUK funding are required to submit their annual ‘research outcomes’ report via the online Researchfish system between 1 February and 10 March 2016. This year, all Research Councils will impose sanctions for non-compliance. Here is information about the collection process, the timetable, and the support available to departments.

  1. As a condition of their grant, all RCUK-funded researchers and PGR students are required, via Researchfish, to submit an annual update of information on the outputs, outcomes and impact of their RCUK-funded research. Returns are required throughout the lifetime of a studentship or grant and for either three years (studentships) or five years (research grants) afterwards.
  2. Cancer Research UK (CRUK) grant holders are also required to make an annual Researchfish submission throughout the lifetime of their grant and for three years afterwards.
  3. Information can be entered onto the Researchfish system at any point: but formal sign-off and submission of the annual record must take place during the defined collection period each year. For 2016, this is the period 1 February – 10 March 2016. If there are no outcomes to report for the year, a null return must still be submitted.
  4. The ‘research outcomes’ data captured via Researchfish plays a key role in helping sponsors assess and demonstrate (to Government and the public) the value of the research they fund. They therefore impose sanctions if grant holders don’t comply with the reporting requirement by 10 March 2016, as follows:
  • RCUK-funded students: no sanctions
  • RCUK-funded researchers: sanctions apply to individuals. Current grant funding is stopped and the researcher is barred from making further applications until a submission is made.
  • CRUK: grant monies stopped at institutional level if HEI submission rate is <90% of eligible PIs (sanction applies until the 90% threshold is reached)

 What do departments need to do?

  1. A list of RCUK-funded researchers and grants included in the 2016 exercise will be issued directly to Departmental Administrators. Please review the data promptly, and notify Research Services if any individuals have left the University, are on maternity leave or long-term sick leave, or have retired. They will then be removed from Oxford’s compliance figures or given an exemption for this collection round. RCUK student data and CRUK data has already been validated, although some additional queries may still arise during the collection period.
  2. All researchers and students who are required to submit a report in this collection period will already have been notified directly by the relevant sponsor(s); they will receive reminder emails during the collection period until they have completed their submission.
  3. The University subscribes to a reporting tool/interface that can allow a department to monitor rates of compliance amongst its staff and students and, subsequently, to generate reports on the entered data. To gain access to this tool, departments should email Research Services with the name and email address of the person to be given access, and the departmental unit(s) (name and codes) to which the request applies.
  4. Further information and advice is available from a dedicated support team within Research Services, or on the Research Services website.