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This section provides information about Transfer of Status, including links to relevant regulations and useful information and resources.

Contents of this section  (please scroll down to see each):

INTRODUCTION AND KEY STAGES OF TRANSFER

KEY UNIVERSITY DOCUMENTS AND REGULATIONS

DIVISIONAL REGULATIONS, GUIDANCE AND FORMS

OTHER USEFUL RESOURCES

Introduction and key stages of transfer

The purpose of Transfer of Status is to make sure that your student has a convincing research proposal, is making satisfactory progress, and to satisfy transfer assessors that the work is potentially of DPhil or MSc (R) quality. 

This information summarises Divisional and University requirements and guidance. Follow the links provided for detailed information. Please note that processes for the transfer assessment vary from subject to subject so your department will have specific requirements, deadlines and templates and it is essential that you find out what these are. Your graduate studies secretary or administrator will be able to help and advise you. If you are supervising a student on a doctoral training programme and they are now undertaking their project/research in a department in another division, please check what the requirements are with the relevant divisional/department contact

All research students are admitted to the University as Probationer Research Student and are expected to transfer to MSc by research or DPhil status by the end of their fourth term. For students on doctoral training programmes, transfer of status must take place and be achieved no later than six terms after admission. The assessors will also be evaluating whether the proposed work will make a ‘significant and substantial contribution’ to the student’s field of study for DPhil or a ‘worthwhile contribution’ for MSc(R).

When reviewing and assessing the student’s work, it is important that your expectations of the student are moderated by the student’s previous academic background and the point they have reached in their DPhil/MSc (R) studies, as the transfer process is still an early stage in their research career. Supervisors of students who have moved from a doctoral training programme where their research/work is/has been more of an interdisciplinary nature should also moderate their expectations to take account of this.

The key stages of the transfer process in MPLS are:

  • Preparation: It is advisable to familiarise yourself, as supervisor, with the requirements for transfer of status as soon as possible, and perhaps to consider how preparation for transfer can be part of day to day work, rather than your student having to approach it as an isolated process.
  • Ensure that you and the student have defined and agreed the proposed research project.
  • MPLS Preparing for Transfer of Status form: The term before the student is due to transfer they are now required to complete and upload (via GSS) this new form. The form has been created to be used in supervisions/meetings to support the student in reflecting on their level of preparedness for the transfer assessment. A copy of the completed form will be given to the transfer assessors as part of the assessment. You should actively encourage the student to engage with it, and ideally base a supervision session around it to go through it. This will also help you and the student identify if there are any specific areas where they might still need help.
  • All students are required to produce some form of work specifically for the transfer process which you should review and provide feedback on before it is submitted for assessment.
  • Student completes and submits the GS0.2 application for transfer of status, and any subject specific forms. This will include a statement from you as their supervisor.
  • Appointment of transfer assessors. Assessors must always be independent of the supervisor and will normally be appointed by the Director of Graduate Studies, who may ask you for suggestions. See the divisional guidelines.
  • Transfer examination takes place.
  • Assessors complete and submit the appropriate transfer report form. Your department will have specific requirements for assessment so the assessors must use the department report forms. The divisional templates are provided here for information only; they include guidance for assessors and information about the possible outcomes. 

key university documents and regulations

The University's Policy on research Degrees

Section 7 of the University’s Policy on Research degrees, which covers examination

The University's key milestones for DPhil students and for MSc (R) students

Key timings for DPhil students

Examination Regulations – General Regulations Governing Research Degrees:

GS0.2 form (application for transfer of status): available here 

DIVISIONAL REGULATIONS, GUIDANCE AND FORMS

Examination Regulations for Research Degrees in the MPLS Division

Subject Specific Examination Regulations:

MPLS Progress flowcharts for DPhil Students, MSc (R) Students and Doctoral Training Programmes

MPLS Preparing for Transfer of Status form

Assessor report forms (Divisional Template)

MPLS Student webpages on progression

other useful resources

Each department organises briefing sessions for their supervisors. These are useful opportunities to update yourself on regulations and processes, and to share practice and discuss experiences. If you are not sure who to contact in your department about this, please email alison.trinder@mpls.ox.ac.uk

Oxford Learning Institute Research Supervision website

MPLS Divisional training courses for DPhil students