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Approval must be granted under the University's Recruitment Protocol before posts can be created, extended, or refilled. The process guidance has a helpful table to show the level of approval needed for each type of case, and a timetable of central panel meetings. This page provides further detail on the recruitment protocol in MPLS. 

Professional and support staff cases and worker requests

Requests should be submitted to recruitment@mpls.ox.ac.uk enclosing the relevant University protocol checker form, together with a worker request form or professional and support staff form. Be sure to attach relevant JDs and organisational charts, financial information etc as required for the type of case. 

If the request requires creation or extension of a post in Core HR, you should raise the staff request, but not approve it, ahead of submission of your case to the division. You should then note the staff request number in the box on your protocol form. 

The Division aims to ensure that only strong cases that we feel will succeed at the central panel level are put forward. If you would like to talk through any particular requests, please email recruitment@mpls.ox.ac.uk. Separate procedures apply for posts in grade ALC6- please see below. 

Requests are reviewed within the division on a weekly basis. Recruitment cases are sent to the divisional panel by the end of the day every Wednesday, and the divisional panel has a standing Friday meeting to review cases. After the panel reviews the case, you will be notified as soon as possible whether the case has been approved, needs further information or has been unsuccessful. All cases that require central approval (via the Registrar’s Panel) need first to be reviewed and approved by the divisional panel. The central panel meets approximately every 2 weeks, with agenda submission by the Division 5 working days ahead (and once the divisional panel has agreed the case).  

Requests for associate professors, departmental lecturers and departmentally funded researchers 

Please note that MPLS Divisional approval is required for all Associate Professorships, irrespective of the source of funding for the post

Requests should be submitted to recruitment@mpls.ox.ac.uk enclosing the academic protocol checker form, together with an academic and research staff request form and completed business case template. The Division issues Guidance on filling the business case template

If you would like to talk through any particular requests, please email recruitment@mpls.ox.ac.uk

If you are requesting a departmental lecturer or research post below RSIV you should raise, but not approve, the staff request, and note the staff request number in the box on your protocol form. Unlike requests for all other post types, however, the divisional academic HR team will raise the staff request for any joint appointments (associate professorships or statutory chairs) and departments do not need to do this. 

Requests are reviewed by the divisional Personnel Committee, normally on a weekly basis. Recruitment cases are submitted to the division by the end of the day every Wednesday, and the panel generally meets on Thursdays (the Wednesday deadline gives time to explore any queries ahead of the agenda for the meeting in the following week). After the panel reviews the case, you will be notified as soon as possible whether the case has been approved, needs further information or has been unsuccessful. All cases that require central approval (via the Pro-Vice-Chancellor's Panel) need first to be reviewed and approved by the divisional panel. The central panel meets approximately every 2 weeks, with agenda submission by the Division 5 working days ahead (and once the divisional panel has agreed the case).  

If recruiting to an associate professorship, after Protocol approval, departments should follow the divisional guidance on recruitment and appointment to academic posts

Statutory chairs, RSIV and ALC6 posts

Please note that MPLS Divisional approval is required for all Statutory Chairs, RSIV, and ALC6 posts, irrespective of the source of funding for the post.

Cases for the filling or refilling of chairs, and for creation or extension of posts in grade RSIV (D35) or ALC6 (B23) are considered by University senior appointments panel. There is no form for requests to SAP. Please email the address above or contact the academic HR team leader directly for advice about making a request to SAP.