Privacy notice for the University of Oxford Impact Acceleration Account Conference
Data protection: University of Oxford Impact Acceleration Account Conference
In the course of completing this form, you will have provided information about yourself (‘personal data’). We (the University of Oxford)1 take your privacy seriously. This privacy notice tells you what we are doing with your data and how we will keep it safe.
How will we use your data?
We need to process your data for the following purposes, related to the University of Oxford Impact Acceleration Account Conference: registering your application to the IAA conference, contacting applicants, announcing and sharing conference updates, and collecting feedback.
Conference registration data (name and email address, etc) will be processed for registration, ordering catering, and administration of the conference, and in order to contact registered participants, and for dissemination of information about the conference sessions and outcomes.
Your data will not be made public, and it will not be used in our publicity materials. Only aggregated (anonymous) data will be included in the evaluation report and in the IAA’s monitoring and reporting.
We are processing your data for these purposes only because you have given us consent to do so, by completing and submitting your application form. You can withdraw your consent at any time by contacting us at epsrciaa@mpls.ox.ac.uk. In this event, we will stop the processing as soon as we can. However, this will not affect the lawfulness of any processing carried out before your withdrawal of consent.
Who has access to your data?
Access to applicant data within the University will be provided to those who need to view it as part of their work in carrying out the purposes described above.
How long will we keep your data?
We will only retain your data for as long as we need it to meet our purposes, including any relating to legal, accounting, or reporting evaluation requirements.
How will we keep your data safe?
Your data will be held securely in accordance with the University’s policies and procedures. Further information is available on the University’s Information Security website.
How will we store and use your data?
We store and use your data on University premises, in both a manual and electronic form.
What are your rights?
The General Data Protection Regulation (GDPR) is designed to put you in control of how your personal information is collected and used. It gives you these rights:
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To see what information we have about you
The right to be informed allows you to ask for full details of the personal information we hold on you.
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To change the information
The right to ask us to correct anything that you think is wrong with the personal information we have on file about you, or if it is incomplete.
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To be forgotten
The right to erasure allows you to ask us to delete your personal information.
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Stop us using the information
The right to object allows you to tell us to stop using your information.
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Change how the information is used
The right to restrict processing allows you to ask us to only use or store your information for certain purposes.
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Move the information
The right to data portability allows you to ask for and download your personal information electronically, so you can move it, copy it or keep it for yourself.
Further information on these rights is available from the Information Commissioner’s Office.
You can withdraw your consent for the processing or your data at any time by contacting us at epsrciaa@mpls.ox.ac.uk. In this event, we will stop the processing as soon as we can. However, this will not affect the lawfulness of any processing carried out before your withdrawal of consent.
Contact
If you wish to ask any questions about our use of your data, or want to exercise any of the rights described above, please contact us at epsrciaa@mpls.ox.ac.uk. Please note that we may keep a record of your communications to help us resolve any issues which you raise.
You can also contact the University’s Data Protection Officer at dataprotection@admin.ox.ac.uk